Making your virtual all-hands meetings engaging for your employees is a tough job.
‘Zoom fatigue’ may be one of the factors that rains on your all-hands parade. The other is often long soliloquies of executives that go on and on without giving employees a single chance to participate.
You can change that. Try one of these engagement ideas and freshen up your virtual all-hands meetings.
- Start the meeting early to socialize
- Have a meeting moderator
- Ask your team how they are
- Celebrate people’s highlights
- Invite multiple presenters
- Turn business numbers into a quiz
- Collect your team’s opinions
- Get your team’s buy-in
- Give a shout-out to your heroes
- Hold a transparent Q&A
- Collect questions for the Q&A in advance
- Follow up on unanswered questions
- Finish off with actionable next steps
- Run a feedback survey
- Record the meeting and share the recording
1. Start the meeting early to socialize
Remote work can be quite a lonely business. Help your team loosen up a bit and socialize. Start your call 15-20 minutes before the official start of your all-hands meeting and invite people for informal catch-up time.
At one of our Slido all-hands, we even had our musically-talented colleague Andrew play guitar and sing for us! It was precious and put happy smiles on people’s faces.
2. Have a meeting moderator
Your all-hands meeting is an event. And every event needs a moderator. Appoint someone from your team to moderate the meeting (at Slido, it is typically our internal comms manager or virtual events manager).
A good moderator greets everyone, breaks the ice at the start, keeps the eye on time and speakers’ handovers, facilitates the Q&A session. They essentially keep the meeting agenda together. Priceless!
3. Ask your team how they are
All-hands meetings might be primarily about business, but in today’s remote era, they’re also unique opportunities to foster connection and show that your company cares about their employees.
So start your all-hands meeting on a personal note. Ask your team how they are, or how the last month/quarter has been for them. You can use the Slido word cloud poll here. It could look like this:
4. Celebrate people’s highlights
Similar to the previous point, here’s another activity you can try to lift your team’s spirits: Instead of classic top-down listing of company highlights, why not ask your employees what they found the most noteworthy?
Slido can help you here: Run an open text poll and ask your teammates to write down their biggest professional or personal highlight of the month/quarter.
To give a public shout-out to all the special moments, display them proudly on screen for everyone to see. What a morale booster!
5. Invite multiple presenters
Spending an hour (or more) on a content-heavy video call is draining for your employees as it is, let alone if they’re made to listen to the CEO’s long monologue.
Break the dynamic of your all-hands meeting by inviting more people to present. Allow different departments to share their updates, or let the user research team present an inspiring customer’s story. Your team will surely appreciate the diversity and will be more engaged with the content.
6. Turn business numbers into a quiz
There are plenty of numbers shared during an all-hands meeting; seasonal stats, sales, revenues, NPS, you name it. How about giving this drill a new spin?
Turn the company stats into an interactive quiz. Let your employees have a guess at how the company was doing in terms of numbers. You can create your quiz in Slido. If you need inspiration for questions, find it here.
Secret tip: Make your quiz even more entertaining by adding fun stats such as “How many hours did we spend on Zoom calls this month?” or your company trivia such as “How many people called ‘Michael’ are currently working in our company?”.
7. Collect your team’s opinions
Having your whole team on a call is priceless. Take advantage of that potential and gather as many insights from your employees as possible.
You can use live polling to ask for their instant feedback on what was presented. For example, after announcing a new product feature, run a poll asking what they think of it. Your employees are your best pundits.
8. Get your team’s buy-in
Similarly to the previous point, you can use live polling effectively to check how well your team understands your company strategy. This is invaluable especially in these times of uncertainty and change.
If the situation has forced you to adjust your OKRs, company goals, or make any organizational changes, ask your team how well they understand them and the reason behind implementing them. This will help you clarify any unclarities and reach alignment.
9. Give a shout-out to your heroes
What better occasion to celebrate your teammates’ hard work and effort if not at your all-hands meetings? Give a public shout-out to your company heroes and heroines.
Using a word cloud poll, tell your team to submit the name of a colleague who they think went the extra mile or did an exceptional job. Once people cast their votes, show the word cloud on the screen. The more times a person has been voted for, the larger their name gets. Powerful, isn’t it?
Secret tip: Combine the word cloud with an open text poll so that people can also leave a nice comment about a person who they nominated. You can then distribute the encouraging words to their recipients!
10. Hold a transparent Q&A
No all-hands meeting is complete without the Q&A session. Q&A gives people the opportunity to “talk” to the executives and ask what’s on their minds.
Running a Q&A session online is much easier if you let your employees submit their questions via a Q&A tool such as Slido. You can allow your team to ask anonymously which promotes transparency and gets you more honest questions. People can also vote for questions others posted, so the most relevant ones rise to the top.
And don’t forget to leave enough time for the Q&A, even as much as 20-30 minutes. Q&A sessions might as well become the most important part of your all-hands!
11. Collect questions for the Q&A in advance
A great upgrade to your Q&A session is to actually launch it before your all-hands meetings start.
Just share a link to the Slido Q&A with your employees sometime before the meeting (a week prior is ideal) and ask them to post their questions there at any time.
Your employees will get more time to think about what they want to ask and your executives, on the other hand, will get a chance to prepare their answers.
12. Follow up on unanswered questions
Sometimes, you get way more questions than your executives are able to answer during a limited Q&A slot. Don’t let your employees’ questions unanswered.
Show that you truly care about their concerns and follow up on their unanswered questions after the meeting. Share an internal memo with the answers or record a video/audio recording and share it via intercom.
13. Finish off with actionable next steps
Conclude the all-hands with a strong message to give your employees something tangible to leave with. Prepare a wrap-up slide with a key takeaway or have your CEO summarize the most important points and next steps.
This is an effective way to get people on the same page and energize them for what lies ahead.
14. Run a feedback survey
Your employees’ feedback is the only way to keep improving your all-hands meetings and ensuring they’re as relevant as they can be.
So before everybody signs off, ask them to fill out a short feedback survey to evaluate the meeting. Keep your survey short and to the point so it’s quick for your employees to complete.
Here’s an example survey for you:
- How would you rate this all-hands meeting? (rating poll)
- What’s the most valuable part of our all-hands meetings? (open text poll)
- Any ideas for improvement of all-hands? (open text poll)
15. Record the meeting and share the recording
Finally, don’t forget to press record at the start of your call (if the video conferencing platform you’re using supports recording).
After the meeting, share the recording with your employees in your intercom channels so that those who couldn’t join can watch it later.
To wrap things up
An engaging all-hands meeting is one that revolves around people, that celebrates the successes your team has accomplished together and allows for a meaningful conversation.
The 15 interactive ideas that we listed above will help you make your all-hands meetings more interactive, inclusive, and worth every minute and every penny.
See what you can achieve with Slido on your way to even better all-hands meetings. Contact us or book your demo slot below. Our team is ready to help you find the best solution.